Girl Scouts of the USA

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Board and Governance Coordinator

Board and Governance Coordinator

Job ID 
# of Openings 
Job Locations 
US-NY-New York - National Office
Posted Date 

More information about this job

About Us

We are seeking to hire a Board Coordinator responsible for day-to-day operational and administrative support of the Office of the National Board  Reporting to the Manager, Board Affairs, the incumbent will have a variety of responsibilities that support internal GSUSA Board Office needs. The role works closely with the Manager, Board Affairs, the Associate General Counsel & Director of Governance, and occasionally the General Counsel on all corporate governance work and board engagement support.




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You Are


  • Exceptionally organized and detail-oriented, with the ability to manage multiple tasks and work independently with consistent follow through.
  • Someone that listens, analyzes, thinks clearly and creatively and works well with people individually and in a group with a high level of customer service.
  • Effective at prioritizing and managing multiple projects under deadlines.

You Will

  • Support the Manager, Board Affairs in compiling, drafting, and preparing materials for board meetings including: presentations, briefing documents, briefing binders, memos etc.
  • Oversee and coordinate all scheduling and calendaring of national meetings, committee meetings, and advisory group sessions.
  • Maintain for the Board Effect system and maintaining the materials that are distributed to board members.
  • Responsible for all technology related to the board office and meetings including AV, webinar execution and conference call systems.
  • Work with the Manager, Board Affairs and Associate General Counsel & Director of Governance to ensure that board members complete corporate responsibilities such as annual conflict of interest disclosures.
  • Coordinate the presentations and materials at board meetings.
  • Work with the finance department to manage and ensure timely reimbursement for all board members for any travel and accommodation costs incurred.
  • Track attendance of board members and strategize on effective methods for accurate and responsive RSVPs.
  • Ensure current and historic governance records for the Movement are maintained.
  • Provide the highest level of customer service and satisfaction for all board members and staff within the Office of the National Board.
  • Support the stewardship, relationship building and cultivation with board members on behalf of GSUSA that result in a premier experience for all national board members.
  • Facilitate board member visits to councils and strategic engagement with the Girl Scout Movement.
  • Organize and maintain all travel schedules, accommodation and transportation needs for GSUSA staff and Board members for all national meetings.
  • Coordinate with Fund Development department to facilitate fundraising strategy that includes board member individual and network giving.
  • Have primary responsibility for the Board Office email box and sending materials/answering correspondence from board members, Girl Scout councils and other external parties, with the support of MarComm team. Liaising with other GSUSA departments to obtain materials as needed to support timely responses to Board Office email inquiries.
  • Facilitate distribution and archiving of official minutes and notes for board meetings, conference calls, board executive committee meetings, and committee meetings; works with staff and board of other committees to ensure appropriate recording of minutes and notes.

You Need


  • A minimum of 3-5 years of experience working with boards, governing bodies or senior executives preferred
  • Strong knowledge of Board of Director meeting activities, information requirements and protocols, and logistical planning preferred. Non-profit experience is a plus.
  • A Bachelor’s Degree or equivalent work experience.
  • Excellent verbal, written communication, interpersonal, presentation and organizational skills.
  • Microsoft Office suite proficiency (e.g., Word, Excel, and PowerPoint) required.
  • Ability to listen, analyze, think clearly and creatively, work well with people individually and in a group with a high level of customer service.
  • Willing to prepare for and sometimes attend board committee meetings, ask questions, take responsibility and follow through on a given assignment. This also applies to board events and National Council Session (Convention).
  • Ability to maintain the highest degree of professionalism and maturity when working with others—both internal and external to the organization.
  • Excellent proofreading and editing skills.
  • Ability to troubleshoot and problem-solve.
  • Willingness and ability to work non-standard hours and travel, as necessary.
  • Must possess sensitivity to and tolerance of differing views, a friendly, responsive, and patient approach.




More about Girl Scouts of the USA:


Take the Lead Like a G.I.R.L!


When she's a Girl Scout, she’s also a G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader)™.


When you think Girl Scouts, you might think cookies, but there’s so much more to it!


Girl Scouts are big thinkers, groundbreakers, and role models. Every day, Girl Scouts unleash the power of G.I.R.L. to make amazing things happen.


  • We’re the preeminent leadership development organization for girls.
  • Girl Scouts offers every girl a chance to practice a lifetime of leadership, adventure, and success.
  • Girl Scouts has always emphasized the importance of being civically engaged.
  • We’re introducing Girl Scouts of every age to science, technology, engineering, and math (STEM) to help them see how they can actually improve the world!
  • Girl Scouts offers to high school girls the Girl Scout Gold Award which represents the most prestigious award in the world for girls—and the most difficult to earn—and it’s only available to Girl Scouts. 



Girl Scouts of the USA is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.