Girl Scouts of the USA

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Finance - Accounts Payable/Accounts Receivable Specialist

Finance - Accounts Payable/Accounts Receivable Specialist

Job ID 
# of Openings 
Job Locations 
US-NY-New York - National Office
Posted Date 

More information about this job

About Us

We are seeking to hire an AP/AR Specialist, an important role on the Finance team with two discrete work functions (Accounts Payable and Accounts Receivable).



This job could be the right fit for you if:


  • You have strong mathematical computation skills; organizational skills and detail oriented
  • You have strong written and verbal communication skills
  • You can demonstrate relationship building capabilities including flexibility in a dynamic environment
  • Exhibit solid interpersonal skills and able to use tact and discretion in personal and telephone contacts
  • You want to grow a career in the fields of accounting or finance.


*A cover letter is required with submission of the resume.


                                                                                                                    Service Mark

You Will

Accounts Payable


  • Enter data and prepare a heavy volume of vendor invoices for payment in both Abila and NetSuite systems such as miscellaneous invoices, warehouse invoices, expense reports, payments to councils, contracts freight, utilities, check request and refunds payments. 
  • Respond to customer and vendor questions concerning invoice processing and payment information. 
  • Review the vendor maintenance file to ensure that there are no duplicate vendors. 
  • Follow procedures to ensure all invoices are properly coded, authorized and approved. Confirms signature authorization by accessing the delegation of authority database. 
  • Organizes and prioritize work to meet deadlines and operational needs and must use judgment, discretion, diplomacy and resourcefulness in solving problems with vendors, especially problems relating to discrepancies or delinquencies 
  • Review the monthly statement for unpaid accounts and contacts the vendor for any information needed to resolve the outstanding balance.
  • Review the travel advance account and follows-up on any outstanding advances that have been reported; balances the advance account to the General Ledger on a monthly basis.
  • Analyzing errors and suggesting methods of correction subject to supervisor’s approval.


Accounts Receivable


  • Apply cash receipts to the customer accounts according to the remittances that are attached to the checks by the customers in the Abila and NetSuite systems.
  • Work closely with the Credit and Collection staff to research and solve payment discrepancies.
  • Make adjustments to accounts as instructed by Credit and Collections.
  • Maintain accurate and updated accounts receivable files; prepares standard accounts receivable aging and other reports, as required.
  • As needed, will process transfers and writes off items in NetSuite.

You Need


  • A minimum 4 years’ experience in processing accounts payable, accounts receivable and cash receipts.
  • A Bachelor’s or Associate’s degree in accounting in a plus or equivalent work experience.
  • Demonstrated knowledge of and experience with computerized accounting software; specific experience with MIP (Abila) Fund Accounting software and NetSuite, a plus
  • Demonstrated experience with the design and creation and analysis of a variety of accounts payable and accounts receivable reports using accounting systems and report writers.
  • Knowledge and understanding of general accounting principles applicable to the accounts payable and accounts receivable function is required
  • Experience determining, verifying and resolving vendor account discrepancies
  • Demonstrated experience prioritizing work assignments and balancing speed with accuracy to meet assigned deadlines
  • Experience exercising judgment to differentiate between matters which can be handled on own initiative and those requiring supervisory assistance
  • Experience analyzing errors and suggesting methods of correction (i.e., journal entries) subject to supervisor’s approval
  • Proficient in MS-Office Suite (Word, Excel, PowerPoint).


More about Girl Scouts of the USA:


Take the Lead Like a G.I.R.L.!


When she's a Girl Scout, she’s also a G.I.R.L. (Go-getter, Innovator, Risk-taker, Leader)™.


When you think Girl Scouts, you might think cookies, but there’s so much more to it!


Girl Scouts are big thinkers, groundbreakers, and role models. Every day, Girl Scouts unleash the power of G.I.R.L. to make amazing things happen.


  • We’re the preeminent leadership development organization for girls.
  • Girl Scouts offers every girl a chance to practice a lifetime of leadership, adventure, and success.
  • Girl Scouts has always emphasized the importance of being civically engaged.
  • We’re introducing Girl Scouts of every age to science, technology, engineering, and math (STEM) to help them see how they can actually improve the world!
  • Girl Scouts offers to high school girls the Girl Scout Gold Award which represents the most prestigious award in the world for girls—and the most difficult to earn—and it’s only available to Girl Scouts.





Girl Scouts of the USA is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.