Girl Scouts of the USA

  • Cultural Assets - Associate Collection Manager

    Job Locations US-NY-New York
    Posted Date 5 months ago(9/26/2018 3:16 PM)
    Job ID
    # of Openings
  • About Us

    Tracing the arc of Girl Scouts, the Cultural Assets Department envisions leveraging the Collection toward innovative, fully sensory and inspiring public engagement experiences, as well as toward actively promoting opportunities to explore, research, write, speak, and exhibit aspects of the organization’s dynamic history and its future-filled potential. Grounded in core principles of leadership — observation, responsibility, preparedness, introspection, and imagination — a primary objective of leveraging the Collection is to ensure all girls and visitors see themselves reflected in GSUSA and are inspired to find their own passion.


    As a member of the Cultural Assets Department, the Associate Collection Manager will assist in the identification, documentation, and stewardship of the broad and extensive Collection; work to raise the profile of the Collection; continue the modernization of access to the Collection utilizing digital technology and information management techniques. 

    You Will

    • Assist in the operational management of the Collection of GSUSA with the aim of leveraging it to elevate the mission and core values of Girl Scouting.
    • Assist in leveraging the Collection in the cultivation of potential donors to GSUSA in close collaboration with Fund Development, as required.
    • Aid in the expansive stewardship and management of the Collection, located across GSUSA sites: the Juliette Gordon Low Birthplace, the Edith Macy Conference Center, and GSUSA headquarters. 
    • Work to document and manage the Collection through accessioning, processing, arrangement, description, and cataloging by utilizing GSUSA’s collection management software, Collective Access, insuring expanded access to internal and external stakeholders.
    • Create content utilizing the Collection, such as online galleries, interactive maps, and crowdsourcing projects through the Collective Access public front-end site.
    • Supervise digitization projects of key collections.
    • Assist in managing acquisitions (gifts, bequests, and purchases) and incoming/outgoing loans (exhibitions, legal agreements, shipping and storage); manage accession records and other related materials.
    • Supervise implementation of preservation and conservation plans for the Collection.
    • Support fine arts insurance research and other related efforts, and supervise collection appraisals and insurance programs.
    • Support Office of General Counsel with discovery, general research, and intellectual property matters, as required, as well as other GSUSA department requests on special projects relating to the Collection.
    • Respond to general public inquiries on Collection-related issues. 

    You Need

    • MA/MS in Library and Information Science, Archives, Records Management, Museum Studies, American history, or a related field. 
    • A minimum of 5 - 7 years of relevant or transferable experience with demonstrated excellence in archival, curatorial or museum collections management activities.
    • Demonstrated knowledge of archival, museum, conservation, and collecting practices, adhering to and promoting best practices, innovations in the field, and adherence to principles of discretion and confidentiality.
    • Demonstrated knowledge of processing and cataloging collections, including controlled vocabularies, authority records, taxonomies, and content standards.
    • Demonstrated proficiency and experience in customer service with high standards of timeliness and responsiveness.
    • Demonstrated experience implementing a records and information management program and knowledge of best practices in the field.
    • Excellent written and verbal communication skills.
    • A demonstrated commitment to excellent customer service, including courteous and effective interaction with external stakeholders, i.e. Girl Scout Councils and Troops, other organizations, and the general public.
    • Demonstrated experience calmly, flexibly, and successfully planning and organizing work to meet deadlines, unpredictable business needs, and/or multiple and changing priorities willingness — often under pressure —while keeping up with high work volume and a fast pace.
    • High-level computer skills and proficiency in Microsoft Office Suite, as well as collection management data systems, such as Collective Access.
    • Demonstrated understanding and commitment to the values and mission of GSUSA.
    • A solid work ethic, with a desire to continue learning, growing, and developing new skills on the job.
    • Some travel may be required.


    Girl Scouts of the USA is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.


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