Girl Scouts of the USA

  • Global Events/Program Coordinator

    Job Locations US-NY-New York
    Posted Date 1 month ago(11/13/2018 4:52 PM)
    Job ID
    2018-1299
    # of Openings
    1
    Category
    Operations
    Type
    Full-Time
  • About Us

    GSUSA is looking for a Global Program Coordinator for a two year project with experience executing international events and meetings for NGO communities. The program coordinator will be responsible for planning and executing a global conference that will run parallel to GSUSA’s national Convention in October 2020. This role is scheduled to end fall 2020. 

     

    **Please submit a resume AND cover letter**

     

    In October 2020, as part of its National Council Session and G.I.R.L. 2020 convention, Girl Scouts will convene a global assembly of Girl Guide & Girl Scout organizations from around the world to discuss the future of the global Girl Guide & Girl Scout movement.

     

    The Program Coordinator will work closely with Director of Global Girl Scouting to execute the event in Orlando and key initiatives and meetings leading up to Orlando 2020. This will include developing event program-identifying and securing speakers, planning opening and closing ceremonies and integrating schedule with key moment within Girl Scout National Convention and G.I.R.L. 2020.

    She/he will collaborate with GSUSA National Meetings team to implement registration process, coordinate travel, accommodation and visa support for conference participants. She/he will manage a core group of GSUSA volunteers in the planning and execution of the event. This will including working with volunteers to implement a hosting program between Girl Scout Councils and Member Countries attending the conference. The program manager will work with GSUSA cross-functional teams, including national meetings, fund development, National Volunteer partners, program, marketing, communications and others to support the execution of a successful event and lead-up initiatives. She/he will serve as a point of communication for event participants, partners and staff.

    You Will

    • Work with Director of Global Girl Scouting and volunteer team to execute 2020 Global Convening and any initiatives leading up to the event in 2020.
    • Collaborate National Meetings Team and Convention teams to implement logistical components of the Global convening; including registration, travel and accommodations.
    • Work with Girl Scout communications and marketing departments to manage communications to internal and external audiences about the development of the 2020 Global Convening.
    • Implement GSUSA visa support strategy; ensuring that attendees have information required to obtain their visas and are following GSUSA timelines to ensure appropriate time for visa processing.
    • Collaborate with Director of Global Girl Scouting and Fund Development team to manage and administer event travel scholarships.
    • Identify and manage volunteer partner to implement a hosting program that connects Girl Scout Councils with Member Country participants.
    • Serve as primary point of contact for event participants, partners and staff.
    • Promote and contribute toward GSUSA’s goal of institutionalizing pluralism by initiating and participating in activities and functions that enhance organizational diversity.

    You Need

    • Three to five years’ experience working with and planning events and meetings for international organizations or audiences.
    • Experience planning for girls or youth based audiences a plus.
    • Understanding or strong interest in current global issues (global girl issues a strong plus)
    • Proven experience in organizing and planning events/trips for girls and adults
    • Proven knowledge of safety regulations; experience addressing safety issues related to international travel essential.
    • Experience living and/or working in a country outside of the United States desirable.
    • Demonstrated experience developing and maintaining relationships and activities with internal/external partners.
    • Experience managing multiple projects, meeting tight deadlines and working independently with attention to detail.
    • Travel (including international) up to 15% required. Passport required for overseas travel.
    • Excellent written/verbal communication and interpersonal skills
    • Prior experience working either in GSUSA, Council or Girl Guide/Girl Scout organization a plus
    • Solid skills in Microsoft Office Suite; prior experience with other business-related software a plus.
    • Previous exposure to project or event management processes and experience creating, managing and running databases and reports.
    • Solid knowledge of how the use of technology facilitates communication in a global setting (Skype, Webinars etc.)

     Fluency in French, Spanish or Arabic desirable

     

    Girl Scouts of the USA is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race, color, sex, age, national origin, religion, sexual orientation, gender identity, status as a veteran, and basis of disability or any other federal, state or local protected class.

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